Adding tags

This page will take you through the process of adding tags to your blank report.

The first step is to open the blank document in your word processor. Here is an example, based on a blank report format issued to schools by one Local Authority.

The Report King needs to know where to write each part of the report (i.e. where to place the English statements, where to place the Maths statements, and so on.) In the following example, we will show the program where to place English by using the $ENGLISH$ tag. This is as easy as typing $ENGLISH$ into the correct part of the document. This could be in a table, in a textbox, or anywhere else in your document. In the example below, you will see the $ENGLISH$ tag typed into a textbox.

Before:

After:

When The Report King finds the $ENGLISH$ tag, it will be replaced with English statements for the current student. The text will be in the same size, colour and font as the $ENGLISH$ tag.

Here is a list of the tags you can use.

$ENGLISH$ for English (a single paragraph that discusses all aspects of English, including Reading, Writing, Handwriting and Speaking and Listening.)
$READING$ for a paragraph exclusively about Reading
$WRITING$ for a paragraph exclusively about Writing
$HANDWRITING$ for a sentence about handwriting (to put writing and handwriting together, use $WRITING$ $HANDWRITING$. Note the spaces between the tages.)
$SPEAKING$ for a paragraph exclusively about Speaking and Listening
$MATHS$ for Maths (a single paragraph that disucsses all aspects of Maths, including Using and Applying, Number and Shape, Space and Measure.)
$USING$ for a paragraph exclusively about Using and Applying (maths)
$NUMBER$ for a paragraph exclusively about Number
$SHAPE$ for a paragraph exclusively about Shape, Space and Measure (including data handling)
$SCIENCE$ for Science
$ICT$ for ICT (Information and Communications Technology)
$RE$ for RE (Religious Education)
$GEOGRAPHY$ for Geography
$HISTORY$ for History
$ART$ for Art
$DT$ for DT (Design Technology)
$MUSIC$ for Music
$PE$ for PE (Physical Education)
$SWIMMING$ for Swimming
$PHSE$ for PHSE (Personal, Health and Social Education)
$SESSIONS$ for the total number of sessions (Attendance)
$PRESENT$ for the number of sessions attended (Attendance)
$PRESENT PERCENT$ for the number of sessions attended as a percentage (Attendance)
$ABSENT$ for the number of session absent (Attendance)
$ABSENT PERCENT$ for the number of sessions absent as a percentage (Attendance)

You will not need to use all of these tags in your report. For example, some schools have a single section for Maths. In this case, you would use the $MATHS$ tag. Other schools break Maths into Using and Applying, Number, and Shape, Space and Measure. In this case they would use the three separate tags of $USING$, $NUMBER$, and $SHAPE$. It is unlikely you would ever need to use the $MATHS$ tag and the $USING$, $NUMBER$ and $SHAPE$ tags in the same report.

If a tag is missing, or misspelt, no statement will appear. You can also include more than one tag in the same part of the report - for instance, if you want to include swimming after your PE report, you can use:

$PE$ $SWIMMING$

Note there is a space between the $PE$ tag and the $SWIMMING$ tag.

There also several special tags. These are for inserting extra information into the report. They are:

$CLASS$ for the class name
$TEACHER$ for the teacher's name
$YEAR$ for the year group, written as a number.
$FORENAME$ for the student's forename
$SURNAME$ for the student's surname

For example, to write the child's full name (Emma Smith), you would use: $FORENAME$ $SURNAME$. Note there are spaces between the $FORENAME$ and $SURNAME$ tag. Again, these can be used anywhere, and as often as you like, on the report.

Here is what the report looks like after it has been completed.

Introductions

Some schools place an introduction before each subject, explaining to parents what the class have been studying. This will be the same for every child in the class. For example:

In history, year 2 have been learning about the Great Fire of London, and how seaside holidays in the past compare with those today. Isabelle has listened carefully during history lessons, and, through her comments, has shown that...

If your school follows this policy, simply place your tag after the introductory sentence. For example:

In history, year 2 have been learning about the Great Fire of London, and how seaside holidays in the past compare with those today. $HISTORY$

Useful tips

Tip 1: If you are typing a tag into a text box or table, make sure you haven't left lots of trailing spaces following it, because those spaces will still be there after The Report King has created your reports. This will save you time removing them in the future.

Tip 2: Use your word processor to look at the ready made report formats that come with The Report King. If you accepted the default directory when installing the program, you will find them in "C:Program Files\The Report King for Key Stage X\Built in reports". You could even use these files as the basis for your own reports; however, if you do so, do not make alterations to the original files. Make copies of the reports you are interested and change those instead.

Now save your document and move onto the next section. (If you are unsure of what to call it, give it the name 'My blank report' for now).

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